1 March 2003

Meeting held at:

Picante
14511-B Lee Jackson Memorial Hwy
Chantilly, VA 20151

Board of Directors Annual Meeting

All members of the Board of Directors were present:

Richard Morgan, President
Przemek Klosowski, VP
Greg Pryzby, Secretary
Megan Larko, Treasurer 
David Niemi, Vice-Secretary

1. Meeting called to order 12:47pm by Richard Morgan, President of Tux.Org
2. Megan Larko read the agenda that was decided via e-mail.
3. Position:
   Megan wants to stay as treasurer
   David motions to elect new officers then decide positions which is seconded by Greg.
4. Meeting
   Przemek states that everyone on the board must commit to program and follow through with their tasks.
   David proposes quarterly meeting
   Przemek states the meeting time should be driven by agenda.
   Megan states that deadlines drive the work being completed.
   Greg proposes meeting 1 hour a month via IRC to keep everyone focused and involved.
   David proposes a quarterly face to face meeting that has an agenda in place before the meeting.
   Greg proposes that there is a monthly virtual meeting and quarterly face to face meeting at various locations determined at prior meeting.
   Richard seconds and no oppose.
   David proposes 14th of June for lunch in Tyson.
   Greg announces that he will step down at next election.
   Richard proposes 1st Monday (April 7th) at 9pm via IRC.
   Greg proposes agenda to check status of issues and update to do list and the meeting should not exceed schedule an hour.
5. Election
   Megan wants to know how do we run elections.
   Richard checks the bylaws and we do not have to announce an election.
   David nominates Tim Bogart
   Megan nominates Chuck Moss
   Greg nominates Julia C
   Przemek nominates Gerry/Jerry (new member). David asks is he is too new to the group and Przemek agrees that he is.
   Richard nominates Frank Hum and Geoff Silver
   David and Megan ask who should approach the people mentioned and how.
   Greg suggests sending an email to all 5 people asking if they are interested in a position and outlining the responsibilities.
   Richard states he will write and send note
   David asks if the election should be held at FOSE.
   Richard wants to know the reason behind having it at FOSE.
   Przemek understands a daytime election at FOSE, but not if the election is in the evening.
   David mentioned it was at an installfest last time to draw crowd to vote and there isn't an installfest in the near future
   David states the bylaws read that directors can be elected at anytime and not just the annual meeting.
   Richard states the bylaws say notice must be given to the board (and board only) when the election will be and how the election will be conducted.
   Przemek asks if can we do electronic election?
   Megan asks when should vote occur?
   Greg states vote should no later than May 15th
   Richard states he send mail this week.
   Greg asks Richard if he can you send mail by by 8th?
   Richard answers yes
   David asks is the Board needs to OK the mail first.
   Richard states yes
   Greg proposes that Richard will send message to 5 people asking if they are interested in being a director for Tux.Org; they will respond by March 22 with interest and a current director will nominate a person for the position by March 29th. The vote will take place in April or early May.
   David proposes that at the next meeting the director will be installed.
   Richard wants to know if the person is elected to position or the board?
   David proposes elected to board. Then all the directors will decide on the position then are interested holding.
   Megan states she was elected because of her financial knowledge to Treasurer
   Przemek states the person can say they have are interested in a specific position.
   Megan suggests that in the bio of the candidate they can talk about what position they would like to hold.
   David states the person must be energetic person
   Richard states that Treasurer is only 'technical' position and there are no prerequisites for the other positions
   David says he will look into evote. If the election is help via email, there needs to be an impartial 3rd party. Maybe Sam or Joe would be interested in helping.
6. Tux Advisors Mailing List
   David states we need 2 moderators for list so there is no single point of failure.
   Greg offers to be the 2nd moderator for tux-advisors mailing list.
7. Official Recognition for Work Done
   Przemek motions to thank Tim Bogart for FOSE work
   Richards motions to thank Joe Yao and Sam Chessman.
   Greg mentions that we purchased shirts a few years back for Sam and Joe to show appreciation for their work (coming up on 3 years I believe).
8. Tux.Org representation
   Przemek proposes that to represent Tux.Org publicly, the person must get clearance from the Board of Directors.
   David seconds.
   Richard mentions in the past this was done for talking to Congress.
   David notes that one of the parties involved was chastised for representing Tux.Org without the Board's approval and is holding everyone else to the same standards, which makes sense.
9. Financial
   Richard states that we need to get signature card for Treasurer and generic check printed
   Megan asks if there is any other financial stuff to cover? She is aware of an April deadline for paperwork
   Richard states that there is a form to file by January 15th, every other year; next time (2004)
   Megan asks if the board is trying to do to fulfill our tax deductible status besides FOSE?
   David states that it looks good if taking in and dispersing money
   Greg states that Julia secured for FOSE from AMD for $1500.
   Megan asked if Chuck and Tim could purchase a CDRW to burn CDs for FOSE.
   Richard states that Chuck and Tim need to get the details and send them to us and we will decide
   David states we need to be more lateral with spending money; not only education as we can do political donations if less than 5%
   Richard checks the bylaws (Article III) to determine it is OK to purchase a CDRW
   Przemek reminds us to be careful to make sure we don't lose our tax status
   Richard states Megan is POC for cdrw. Where does cdrw it go?
   Megan agrees.
10. Installfest
    Megan asks if installfests are good and if YES; target installfest for sept 2003. Also what does Tux.Org own for the installfest and what do we need?
    David, Richard and Greg agree that we have everything we need for an installfest and we need nothing expect space.
11. Outreach
    Megan mentioned she talks to schools and asks if this is good
    David says yes and asks how she got into the schools to talk.
    Megan contacted CS teachers.
    Richard asks if Megan knows Jeff from Yorktown and says he is a good contact if someone wants to schedule more school presentations.
    Greg informs the group he spoke at a high school in Ashburn and WAUUG
    David asks what the goal of talking to the schools was
    Megan showed how to write a Mad Lib program in perl
    Greg was talking about Linux showing its strengths.

Megan asks for a motion to adjourn?
Przemek motions to adjourn.
Richard 2nds
Meeting ends at 2pm