Tux.Org Meeting Minutes
23 March 2002
Meeting held at: 6209 Rose Hill Drive, Alexandria, Va
Two-part meeting:
Advisors Meeting
Board of Directors Annual Meeting
Advisors Meeting
The purpose of the advisors meeting was to gather input for the election of a new Treasurer, to replace current treasurer, Alexander Johnson.
David Niemi, Tux.Org President, called the advisors meeting to order and explained the purpose and mechanics of the voting.
Each of the three candidates were given the floor to explain their interest in and qualifications for becoming the new treasurer and a Tux.Org director.
The three candidates were: Chuck Moss, Megan Larko, and Tim Bogart.
After the candidates spoke, numbered ballots were handed out. 18 ballots were handed out, and returned, and the ballots were counted, with the count and details publicly displayed.
The final tally was: Megan Larko: 9 Chuck Moss: 5 Tim Bogart: 4
A final mention of items on the Tux.Org website was made, as was a solicitation for interested parties to join the Advisors mailing list, by David Niemi.
Board of Directors Annual Meeting
Attendees:
David Niemi, President
Przemek Klosowski, VP
Richard Morgan, Secretary
Greg Pryzby, Vice-secretary
Megan Larko, candidate
A quorum of 3 or more Directors being present, David Niemi, Tux.Org President called the meeting to order at 4:00pm.
The minutes of the previous meeting were read by the Secretary and accepted, and various actions items from that meeting were discussed.
1. Install new Treasurer/Director
Taking guidance from the outcome of the Advisors meeting, Greg Pryzby nominated Megan Larko for the treasurer position, replacing Alexander Johnson. Przemek Klosowski seconded the nomination. The motion was carried by a unanimous vote.
David Niemi made a motion to install Megan Larko as a Tux.Org Director. The motion was seconded and carried.
Transition items for the treasurer position were deferred to later, most can be handled by email and telephone.
2. Other Director changes
David Niemi made a motion to elect Richard Morgan to the position of President for the next year. The motion was seconded and carried.
David Niemi made a motion to elect himself to the position of Vice-Secretary for the next year. the motion was seconded and carried.
Greg Pryzby made a motion to elect himself to the position of Secretary for the next year. The motion was seconded and carried.
Richard and Greg discussed transition items for the Secretary position.
Action Item: Richard will make copies of all Tux.Org documents and minutes that he now has and provide originals to Greg. Some discussion of providing copies to our registered agent occurred.
3. Some discussion of adding additional compute and storage capacity occurred. There are expansion plans underway for the gwyn server, but additional/redundant capacity is needed for the future.
It was agreed that we should have an administrative meeting of the various Tux.Org system administrators to spec and plan any upgrades.
Action Item: David will solicit this idea on the mailing list.
Action Item: Richard will attempt to contact a third-party who once offered bandwidth and hosting to Tux.Org, to see if the offer stands.
Action Item: Richard will collect full contact information for all SysAdmin and Board of Directors staff, to be used in the event of a system failure. This should include a *non-Tux.Org* email address and telephone number as a second method of contact.
4. Some discussion occurred on the topic of Tux.Org particpating in the CFC-Combined Federal Campaign.
Action Item: Prezemk will research what is needed to do this.
5. Serious discussion occurred on the topic of adding additional Tux.Org advisors and increasing their participation in the corporation.
We would like to have more advisors who, while they may work for Linux or free/open source companies, do not represent the companies directly.
Action Item: Each director should recruit several qualified and interested people for the Advisor's list.
6. The subject of the Tux.Org announcement (of IRS approval of 501(c)(3) status) came up again. We need to edit the draft press release, and decide to whom it will be sent.
Action Item: Przemek will forward his draft to the Directors for edits.
7. The subject of a public event was discussed. It was stressed that the purpose of this event must be primarily educational. "Lightning talks" were suggested.
Action Item: Greg will take the lead in putting together an education event/picnic at a local park.
8. Some discussion of formalizing the LUG<->Tux.Org relation occurred. Formal memberships were discussed, but it was stressed that no event should ever require a paid membership to attend. Formal memberships can help with LUG finances or provide 'extras' to enhance their operation.
Action Item: Richard will contact several LUGs and ask for input on how to best accomplish this goal.
9. Some general discussion on our education status occurred. It was noted that we are on a provsional 501c3 status from the IRS.
Action Item: David will ask our attorney to clarify what is/is not educational activity.
Action Item: Richard will research the IRS final review process which should occur in 2003.
10. Megan Larko, in her new role as Director, moved to adjourn the meeting. The motion was seconded and carried.
The meeting was closed and adjourned at 5:00pm.
Respectfully submitted, /s/ Richard Morgan ___________________________ Richard Morgan Secretary (for prior term) Approved: ____________ 2002 ___________________________ President